Privacy policy

1. Controller

BIKE – Berlin International Knowledge Exchange UG (haftungsbeschränkt)
Urbanstr. 7a, 10961 Berlin, Germany
Responsible: Prof. Dr. Kenan Engin

2. Processing of personal data

We process personal data only to the extent necessary for handling enquiries, preparing offers, executing contracts and planning and implementing our professional programmes. This may include name, organisation, business contact details, information about the delegation and programme-specific information.

3. Contact and request form

If you contact us via the request form or by e-mail, we use your details to process your enquiry and to prepare a possible contractual relationship. Processing is based on the relevant provisions of the GDPR, in particular Art. 6(1)(b) and (f) GDPR. In addition to e-mail delivery, form entries are stored in our editorial system so that enquiries can be processed reliably.

4. Disclosure to third parties

Where necessary for a requested or agreed programme, necessary contact details may be passed on to participating institutions, experts, interpreters or other service providers involved. Any further disclosure takes place only with consent or on the basis of a legal obligation.

5. Storage period

Personal data is stored only for as long as necessary for the respective purpose or as required by statutory retention obligations.

6. Your rights

Under the GDPR, data subjects have in particular the rights to access, rectification, erasure, restriction of processing, data portability and – where the conditions are met – objection to processing. There is also a right to lodge a complaint with a competent data protection supervisory authority.

7. Hosting, cookies and technical services

This website is hosted on servers in Germany (data centre in Nuremberg). When you visit, technically necessary access data (IP address, time, page accessed, browser) is processed in server logs and deleted after a short period. The website does not set cookies requiring consent and, apart from the audience measurement described in section 8, does not embed external services; fonts are served locally.

8. Audience measurement with Matomo

To analyse the use of this website statistically, we use the open-source software Matomo. Matomo runs without cookies and stores no information on your device; consent under Section 25 of the German Telecommunications Digital Services Data Protection Act (TDDDG) is therefore not required. Your IP address is shortened by its last two bytes before storage (anonymised), so it cannot be traced back to you. The data collected includes pages visited, referring source, approximate region, and browser and device type. Processing is based on Art. 6(1)(f) GDPR (legitimate interest in designing and improving our website in line with demand). Matomo is operated on our behalf by our service provider Reuther Media on a server of Hetzner Online GmbH in Helsinki (Finland, EU); the data is not passed on to third parties. You may object to this processing at any time using the contact details given in section 1.